Working remotely has become a major trend of 2020 and it will likely continue moving forward. Having a lack of physical presence with co-workers can make teamwork and communication with more difficult.
For technology-based roles, having the right set of tools to be able to work remotely is a huge priority and advantage over others. Provided here are a set of tools that can help to make remote work as easy as possible.
With Slack, you could have a private conversation with coworkers and “pin” important or essential messages. You could also collaborate with your team and other teams quickly with group messages. You can send and receive files to each other and be notified of new unread files. What’s more, you can use Slack on your computer or a mobile device without any difference in its UI.
Slack also has bots that you could integrate into your workspace to automate tasks, simplify the workflow, and even remind your co-workers of events or deadlines. While bots are useful this could also affect some social aspects of work so be sure not to lose it.
If you decide to use your personal machine with Slack, it would be best to make sure your laptop is well secured as this could be a risk for data leak of company confidential files and other private information.
Cloud storage is a must-have for remote working. Many file attachments nowadays are too big for email transfer, which is typically limited to 20-50MB. Using Google Drive and Dropbox, you can easily send larger files or collaborate on projects.
Google Drive would have the ability to collaborate with Google Sheets, Google Docs, and others where multiple users could open one document and add info at the same time.
Remote employees can create folders that are relatable to the whole team such as “Projects”, “Spreadsheets”, “Docs” and other folders where the team could collaborate.
Having cloud storage can help you manage permissions and share files safely with colleagues; the ease of use can be compared to sharing part of your hard drive with your coworkers.
Working remotely means having less face-to-face contact with coworkers. Usually, facial expressions, tone, and mood are essential parts of communication, and so having video conferencing can benefit in the interactions with your team. Zoom and Microsoft Teams is a great way to have face-to-face meetings remotely.
With video conferencing, teams would be able to speak out what’s on their mind and may be able to hear and react to the ongoing meeting. This is similar to having a physical meeting with your coworkers and be able to hear them and react to them.
GitHub is a great way to share repositories publicly; this could be shared as a private link as well. Many companies use GitHub to enable collaboration among their IT teams and eliminate knowledge discrepancies. You could also share smaller snippets of code with coworkers if, for example, you only need to debug an issue or share knowledge quickly.
Todoist is an application that enables people a way to organize priorities and what they need to do during the day, to get things done. With Todoist, users can create tasks, and organize them by project, set reminders for due dates, etc. It also allows for the changing of priority tags of the tasks as the project evolves, or to keep track of progress. Todoist can also be integrated with emails and calendar applications.
Remote Desktop Software
Remote desktop software securely connects you to a computer at another physical location, an example of software providing this is AeroAdmin. It is a handy way for remote workers to access computers that could be live at the headquarters or at the office premises. As a bonus, it is also a great tool to assist your coworkers or even parents if they have some issue with their computers.
Evernote is a great solution for note-taking solution while working remotely. The app can keep all notes organized and sync automatically on all your devices. This is an application that serves as a note taker, To-do list, and even a pocket notebook.
10to8 is a scheduling software used for managing appointments of remote teams. This software enables teams to arrange virtual meetings and online appointments with clients. This software has a native Zoom integration which allows to jump on video calls straight from the calendar. Also, 10to8 can handle multiple time zones and having a 2-way calendar sync to avoid double-booking issues.
Asana is a project management platform that allows teams to create projects, add collaborators and add comments on various projects and tasks. This application can also be used as a scheduler, suited to each user.
Asana can be used to keep track of tasks in several departments, as it is easy for it to manage follow-ups, tasks and subtasks which can be assigned to different team members with appropriate deadlines.
Having remote work can unlock possibilities of interaction between co-workers who are in different locations across the globe. With EveryTimeZone, this would make things easier to facilitate timezone calculations before you chat or reach out with someone located elsewhere in the world. While the app is not likely to become an everyday tool, this would be a useful one when you need to reach someone and want to ensure that the time of contact is appropriate for both parties.
GanttPRO is an online Gantt chart software primarily used for task and project management. It could also be used for project progress tracking, team collaboration, deadlines, resource allocation, and cost management. This is a good Gantt chart planning tool for remote workers to plan which tasks need to be prioritized. Overall this is an easy tool to use as it offers drag and drop functionality.
In remote working, you may have many login credentials that you need to keep track of, to ensure that all equipment and services in the company are safe and encrypted. This would mean having many different passwords for different websites, tools, or software. Since it is unsafe to store passwords in a plain text file, this is where 1Password comes in handy. 1Password makes it simple for team members to gain access to remote team tools while not forgetting any password for numerous logins by simply using only one master password.
This set of tools could really help remote work to be as easily and efficiently as possible. You may have a few different suggestions of tools in your frame of mind, but these tools provided are one of the most frequently used tools in the area remote work for the year 2020. This set of tools could still be used this coming year and could have huge advantage for those who have not yet discovered these tools.